Keeping track of your repair invoices is easy with Hemlane. This article walks you through how invoices are entered, where to find them, and how to download them.
📥 How Are Invoices Entered into Hemlane?
You (or Hemlane) can add repair invoices in three ways:
1. Via Maintenance & Repair Work Orders
- Go to Maintenance & Repair
- Assign a work order to a service professional
- Click on Invoices in the work order
- Upload the invoice there
✅ Invoices uploaded here automatically sync to your Financials tab.
✅ If you're using Hemlane’s Repair Coordination service, we handle this for you!
2. Manually via Offline Payments
- Go to Financials → Track Offline Payments
- Manually add the invoice, including the amount, vendor, and supporting documents
3. Automatically via Bank Sync
- Go to Financials → Transactions
- Connect and sync your bank account
- Add invoice details to any relevant transaction
🔍 How Do I Find, Filter, and Download Repair Invoices?
📝 Note: The steps below apply to invoices added directly through Hemlane. For repair costs that came through your bank account, head to Financials → Transactions and look for those entries there.
Step-by-Step Instructions:
Step 1: Go to Financials → Requests
Step 2: Apply Filters
- Filter by Property (if needed)
- Set Category = Repairs & Maintenance
Step 3: Download Payments
- Click the Download button to export a CSV of your repair payments
Step 4: View Invoices
- Click View next to any line item to open its details
Step 5: Download Specific Invoices
- Inside the transaction view, click on the attached invoice or payment to download it as a PDF
- Specific screenshots below to assist
💡 Tips & Troubleshooting
- Can’t find your invoice? Double-check whether it was added manually or synced from your bank. Invoices from synced bank transactions will only appear under Transactions.
- Looking for totals? Use the exported report to view totals by category, vendor, or date range.
keywords: invoices, repairs, maintenance, completed projects, repair bills